Setting up GL Interface Records for Import Costing

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Setting up GL Interface Records for Import Costing

For every user defined import charge setup within your company parameters, you need to setup a corresponding GL interface record to transfer the cost of each charge to the General Ledger.

Technical Tip

You setup your import costing charges on the Import Costing Setup screen (refer to "Edit Company - Edit - Import Costing").

There are two compulsory GL interface records you must setup:

DUTY – representing customs duties payable on the value of the goods

DEFERREDGST – representing GST amounts considered deferred for payment – see the next topic, "Interface Record for Deferred GST".

These two import costing charges are included as permanent data fields in the Import Costing program. While you need to set them up as GL interface records, you do not need to set them up on the Import Costing Setup screen.

To setup the GL interface records for your import costing charges:

Open the Change GL Interface screen, selecting the TOTAL interface record on the General Ledger Interface Selection screen.

Refer to "Updating a GL Interface Record".

Select FILE | SAVE AS.

Micronet displays the GL Interface Save As screen.

Technical Tip

Using the SAVE AS option ensures that the GL accounts appearing in every field are correct while also saving you time. In this way, you only need to change one account rather than updating a series of accounts.

Complete the following fields:

	Field	Value
	GL Interface No	Enter the name of the import costing charge. This must exactly match the name entered on the Import Costing Setup screen. In this way, Micronet can link the charge and the GL interface record, transferring the data to the correct accounts in MGL. If the import costing interface records don't exactly match the import costing charges you have setup, users will see the following error message when processing an import costing batch:
	Description	Change the description so it describes the new GL interface record.

Field

Value

GL Interface No

Enter the name of the import costing charge. This must exactly match the name entered on the Import Costing Setup screen. In this way, Micronet can link the charge and the GL interface record, transferring the data to the correct accounts in MGL.

If the import costing interface records don't exactly match the import costing charges you have setup, users will see the following error message when processing an import costing batch:

Description

Change the description so it describes the new GL interface record.

Select the Accept button.

Micronet redisplays the Change GL Interface screen with the new table number and description.

Select EDIT | PURCHASING AND STOCK.

Micronet displays the Stock & Purchasing screen. For more information on this screen, refer to "Edit - Purchasing and Stock".

Update the Purchase Account field with the GL account for the import cost charge.

This ensures that the expense transfers to the General Ledger to the correct area of either the Balance Sheet or the Profit & Loss.

Import cost charges can be included in the last landed cost of items received within the Import Costing program. These amounts are factored into the Cost of Sales transferred at time of sale from the Stock on Hand account to the Profit & Loss. Where these costs are being factored into the landed cost, it is advisable to direct import cost charges to the Purchases inventory GL account in the Balance Sheet. This ensures that import charges are not being taken up twice in the Profit & Loss.

Select the Ok button.

Micronet redisplays the Change GL Interface screen.

Select FILE | SAVE.